Client Overview
Eolith Natural Stones is a leading natural stone supplier known for its premium quality products and timely delivery. With increasing orders and expanding client demand, the company faced growing challenges in managing purchase orders, vendor coordination, and inventory tracking — all of which were being handled manually through Google Sheets or any software.
The Challenges
As Eolith scaled, their spreadsheet system began showing serious limitations:
- Duplicate entries and human errors slowed down purchase tracking.
- No centralized visibility for management to see real-time order and inventory updates.
- Time-consuming approval and communication loops between the purchase team and vendors.
- Difficulty in tracking supplier performance, delivery status, and payment history.
These inefficiencies not only affected productivity but also created delays in procurement and decision-making, limiting scalability.
The Solution: MIDAP Purchase FMS (Flow Management System)
To overcome these challenges, we implemented a customized Purchase FMS module under the MI Digital Autopilot (MIDAP) platform — an automation solution designed to streamline and digitize core business processes.
The Purchase FMS automated and centralized their entire purchase workflow. From purchase requisition to vendor confirmation and inventory update, bringing the following transformations:
- Automated Purchase Order Creation
The system auto-generates POs based on purchase requests or low stock alerts, eliminating manual data entry. - Real-Time Inventory Sync
Every approved purchase automatically updates stock levels, ensuring complete transparency and accuracy. - Approval & Notification Flows
Built-in automation for approvals and WhatsApp/email notifications keeps management in the loop at every step. - Vendor & Payment Tracking
The team can now track supplier performance, payment status, and purchase history in one place. - Dashboard & Reports
MIDAP’s intelligent dashboard gives Eolith instant access to actionable insights on pending orders, stock status, and spending trends — replacing manual MIS reporting entirely.
The Results
After implementing the Purchase FMS, Eolith Natural Stones achieved:
✅ Faster purchase order processing
✅ 100% accuracy in stock updates and reporting
✅ Real-time visibility of purchases and vendor performance
✅ Complete elimination of manual data entry and sheet management
✅ Better control over costs and supplier timelines
The Eolith team was thrilled by how easily they could adopt the system and how quickly it transformed their daily operations. Today, their purchase department runs with zero manual dependency, powered entirely by MiDAP automation.
Conclusion: How Purchase FMS Revolutionized Purchase Workflow
The Eolith Natural Stones success story highlights how MIDAP’s Purchase FMS empowers businesses to move beyond spreadsheets and manage operations with precision, speed, and confidence.
If your business still depends on manual sheets or fragmented tools for purchase, sales, or dispatch — it’s time to explore MI Digital Autopilot and experience automation that works your way.
